Undergraduate & Professional Petitions 

Options to remove class(es) without a petition

There are three options from leaving a class before the end of the term. If you take action before the deadline, you can do this in myWSU and do not need a petition. Deadlines are listed on the Academic Calendar page for current, future, and past semesters and on the Academic Calendar: Session Deadlines page for session deadlines.

• Drop an individual course: Drop the class by the 30th day of instruction. Classes in a session may have different deadlines. The class is removed from your transcript. You do NOT need a petition to drop by the deadline.

• Withdrawal from individual course: Withdraw from a class after the 30th day but before Friday of the 13th week. You will receive a "W" grade on your transcript and may do this up to four (4) time. Classes in a session may have different deadlines. You do NOT need a petition to withdraw from your first 4 classes.

• Withdraw from Current Term: Withdraw from all classes for the current term by the last day of instruction. You can do this in myWSU. Receive a "W" grade for all classes. Term withdrawal "W"s do not count against your four (4) allowed "W" grades. You do NOT need a petition to withdraw from the current term by the last day of instruction. Submit a Withdraw from Current Term request instructions.

When to Petition

• Withdraw from some classes, but not all classes: Only petition if you have missed the "Withdrawal from Individual Course" deadline or have already used your four (4) allowed "W" grades.

• Withdraw from Previous Term: Petition if you want to withdraw from the term after the last day of instruction.

When NOT to Petition

• You want to clean up your transcript and remove the "W" grades. Your petition will be denied.

• You missed the drop deadline and still have allowed "W" grades. Withdraw from the class and receive a "W" grade. Your petition will be denied when requesting a Withdraw to be changed to a Drop.

Petition Committee

The Petition Committee is a team of advisors and administrators who meet every other week, usually on Tuesdays. Completed petitions with all requested documentation that are submitted by Friday at 1pm are considered during the next meeting.

Timeline

The Petition process takes 6-8 weeks from the initial submission through review by the Petition Committee. Supporting documentation is REQUIRED and must be submitted with the petition. Petitions will not move to the Petition Committee until the petition processor is satisfied that the needed documents have been provided. The Petition Committee calendar.

Petition Fee

A non-refundable $10 processing fee will be billed to your student account after the petition is reviewed.

Questions about Petitions

Petitions decisions are not discussed by phone. Petition results are emailed to the address listed on the petition request.

• For fastest service, use the Petitions Questions form.

• Email Undergraduate Petitions.

Medical Documentation

Do not send medical charts, notes, links to your chart, or photographs. We will accept a letter from your health provider as described below:

• A letter from your health care provider on clinic or agency letterhead that describes your medical condition, the approximate date it began, the treatment you received, and how the condition affected your ability to function academically

OR

• A letter of support from WSU Cougar Health Services that describes your medical condition, when it began, the treatment or services provided, and how the condition impacted your academic functioning

OR

• A letter of support from WSU Counseling and Psychological Services that outlines your condition or concern, the approximate date it began, the treatment or support provided, and how the condition affected your ability to function academically

Death of a family member

The date of the death and the relationship of the deceased to the student are needed. Do not send photos nor links to other documentation. Acceptable documents could include:

• Obituary that lists dates and family members

• Death certificate

• Notarized letter from a family member

• Program from the memorial service that lists dates and/or family members.

Unacceptable documentation

• Do not send links to documents such as MyChart. If your doctor statement is listed there, create a pdf of the statement. Do not include your medical record details.

• Do not send photos or videos of accidents, medical files, pill bottles, medical charts, etc.

My doctor or mental health clinician from Cougar Health Services sent the Registrar’s Office a memo recommending I withdraw from all of my classes. Do I need to file a petition?

It depends - students may withdraw from the current term during the first week of class to receive a full tuition adjustment. Student have until the last day of instruction to submit a term withdrawal online to avoid receiving final grades. A petition is only necessary after a term withdrawal is submitted if the student wishes to pursue tuition adjustment. Also, a petition is needed if the student missed the deadline to withdraw from the current term.

Did not attend WSU

First Year Students

Students who are enrolled in classes and did not cancel their admission nor drop pre-registered classes prior to the first day of instruction must take these steps, in order:

• Step 1: Withdraw from Current Term in myWSU.

• Step 2: Petition for 100% tuition adjustment. You will need documentation that you did not attend WSU which could include an enrollment verification from your current institution.

Continuing Students

Students who are enrolled in classes and did not drop pre-registered classes prior to the first day of instruction must take these steps, in order:

• Step 1: Withdraw from Current Term in myWSU.

• Step 2: Petition for 100% tuition adjustment. You will need documentation that you did not attend WSU which could include an enrollment verification from your current institution.

If my petition is approved will that clear my academic deficiency so I do not have file for reinstatement?

It depends on how it changes your academic standing (ASCC determines academic standing and handles deficiency/dismissal). Applying for reinstatement under Rule 38 may be faster than submitting a petition, as well as helping you succeed in the future. If you are dismissed under rule 39, the petition process may be your only option to continue at WSU without sitting out for a year.

Since the time between fall and spring semester is limited and the petition process takes 6-8 weeks, it is unlikely a petition for fall semester can be processed quickly enough to allow you to enroll in spring semester.

Does filing a petition with the Registrar’s Office cover the Financial Aid SAP appeal?

No. Financial Aid SAP appeals must be filed separately through the Student Financial Services Office.